Council holds information pertaining to residents and ratepayers, as well as users interacting with various Council-owned websites.
Such information may be held in correspondence, files, public registers and reports, and may be stored in hard copy or electronic form. It is only used for the purpose for which it was collected which is to pursue Council's lawful and proper functions, and may be read by Council staff, Councillors, consultants, lawyers (on behalf of Council), objectors, and applicants and their representatives.
Council is bound by various Acts in relation to the collection, storage, and disclosure of information pertaining to individuals, and their right to seek amendment to that information. Any individual seeking to exercise that right, or seeking suppression of that information, should contact Council via the methods described below.
For more information about privacy, the NSW Information and Privacy Commission web site contains detailed information on all aspects of this legislation.
Submissions are publicly available documents. Submissions may be listed on Council's website in the DA online facility (da.ballina.nsw.gov.au), and included in Council's business paper. If you do not wish your submission to be publicly available you must provide written reasons. Alternatively, you may provide an anonymous submission however it may be given less (or no) weight in the overall consideration of a proposal.
Internet Privacy Statement
What Information Do We Collect?
The personal information we collect via Council-owned websites may include:
- the content of any electronic forms you submit, documents you provide or transactions you make via these websites;
- messages or comments you submit to us via these websites or to email addresses displayed on these websites;
- information submitted if you participate in an online survey;
- personal information such as name, address, email address and telephone number, and any other information specifically collected within the online forms provided on the websites;
- the Internet Protocol (IP) address of the machine that accessed it;
- your top-level domain name (for example .com, .gov, .au);
- the address of your server;
- the date and time of your visit;
- the pages accessed, documents downloaded and other sites visited as a result of a link from our websites;
- the type of browser and operating system used;
- the type of device on which the websites were viewed.
How Do We Collect Personal Information ?
When you conduct a transaction on our websites, as part of the process, we collect personal information you give us such as your name, address, email address, telephone number etc. Your personal information will be used for the specific reasons stated below only.
How Do We Use The Information Collected ?
Personal information you provide to us will generally only be used and disclosed for any Council purpose, in emergencies, with your consent to another use or as required or authorised by law. We may also disclose your personal information to your authorised representative/s or third parties acting on your behalf (e.g. your solicitor, power of attorney, or interpreter).
Where we collect personal information from you, this Privacy Statement indicates which third parties we might share your information with. In addition to providing services to you and carrying out your requests, we may use or disclose personal information that we collect for purposes including:
- the main purpose that we have collected the information;
- purposes connected with the administration, development, enhancement and delivery of Council services, including these websites;
- purposes of informing, engaging and consulting with you in future;
- monitoring the performance of our websites
- gauging engagement in the services/information offered through the websites
- refining and maintaining contemporary, relevant website content
- any other purposes required or authorised by law.
Who Do We Share Information With ?
Council may share your information within Council and also with third parties as and when required. These third parties may include, but not be limited to :
- service providers engaged by us from time to time to assist us in delivering our services
- other agents or contractors of Council;
- other public sector agencies and statutory authorities;
- any other third party as required or authorised by law.
Publication of Content
Content submitted by you for publication may be disclosed to all visitors of our websites, and/or republished on other websites at our discretion.
If you provide personal information either of your own or of any third party as part of publishable content supplied to Ballina Shire Council, you warrant that you have permission to publish this information and indemnify us against any consequences resulting from the publication of same.
If you find your personal information published on our websites without your consent, or you suspect any loss or misuse of your personal information please contact us immediately via the methods described below.
Cookies are small files saved to the user's computer hard drive that track, save and store information about the user's interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within the website.
You may opt out by turning off cookies in your browser. Please note however that disabling cookies may result in a reduction of available website functionality.
You will be given the opportunity to opt out from receiving further communications from us in accordance with this policy each time we send you information for which you have opted in. This comes in the form of an ‘unsubscribe’ link.
If you receive any communication purporting to be connected with us or our products or services that you believe has been sent to you other than in accordance with this policy, does not include the abovementioned 'unsubscribe' link, or in breach of any law, please contact us immediately via the methods described below.
With the exclusion of information supplied for publication, we will take all reasonable steps to ensure that the personal information we hold is not lost, misused, or inadvertently provided to unauthorised third parties.
The security of communications sent by electronic means cannot be guaranteed, and when you provide information to us via the internet, you acknowledge this and do so at your own risk. Ballina Shire Council cannot accept responsibility for misuse or loss of, or unauthorised access to, your personal information where the security of information is not wholly within our control.
You are wholly responsible for the the security and confidentiality of any username and/or password used by yourself to access Council-owned websites. You agree that you will be held responsible for all activities which occur under your username and password (including but not limited to publication of illegal or defamatory material or any other unlawful activity).
You agree that we are not responsible for the privacy or security practices of any third party and that the collection and use of your information by third parties may be subject to separate privacy and security policies outside the control of Ballina Shire Council.
Your Rights to Access Your Personal Information
You have the right to seek access to and update or correct the personal information we hold about you. If you make an access request, we will ask you to verify your identity, and a fee-for-service based on cost-recovery may be charged.
If you would like to seek access to personal information we hold about you, please contact Council via the methods described below.
Privacy Statement Updates
Ballina Shire Council reserves the right to modify this privacy statement at any time. Changes and clarifications will take effect immediately upon their posting on Council owned websites.
Ballina Shire Council reserves the right to make disclosures to relevant authorities where the use of these websites raises a suspicion that an offence is, has or will be committed. We will also provide access to data and information, to any government agency that may exercise a warrant to inspect our logs.
If you have any questions or complaints about how we collect, use, disclose, manage or store your personal information, or would like to request access or changes to the information we hold, please contact us at either of the following :
- PO Box 450, Ballina, NSW 2478